Tuesday, February 16, 2010

What's the difference between a Wedding Coordinator and a Catering Manager/Venue Coordinator

This question comes often. A catering manager is employed by the venue and primarily specializes in food and beverage sales for the venue. They are usually there on your wedding day, but often depart after the first course is served. A wedding planner is your personal consultant that interfaces with ALL aspects of the planning process and, without hesitations, will mediate, negotiate and co-create with you and for you. Bottom line: you employ the wedding planner and you do not employ the catering manager. Knowing who will provide you with each of these services throughout the planning process will ensure no last minute surprises, and keep you “duty free.”

Your Catering Manager will
  • Provide a personalized tour of the venue
  • Act as a menu consultant for all food and beverage selections
  • Detail your banquet event order (BEO) and catering contract, outlining event specifics, and ensure that the information is clearly communicated to the operational team of the venue
  • Create an estimate of charges outlining your financial commitment to the venue
  • Arrange and attend your menu tasting
  • Oversee the ceremony and reception set up, food preparation and other venue operations
  • Act as on site Liaison between your Wedding Coordinator and venue operations staff
  • Ensure a seamless transition to the venue’s Banquet Director/ Captain once the grand entrance has occurred (that is typically when the Catering Manager
  • leaves the reception)
  • Review your banquet checks and billing for accuracy prior to your receipt of
  • the final bill

Your Wedding Coordinator will:
  • Assist with etiquette and protocol for invitations, family matters, ceremony and toasts
  • Create a comprehensive timeline for your wedding day, including the ceremony and reception
  • Work with you to organize and coordinate your ceremony rehearsal
  • Create floor plans for your function spaces and assist with seating arrangements
  • Remind bridal party of all pertinent “call times” and “don’t forgets” on the wedding day
  • Confirm “call times” and details with all vendors prior to the wedding day
  • Be available to have conversations as needed, including weekends and evenings (depending on the coordination package that is chosen)
  • Act as liaison between your family, bridal party, band/DJ, florist, photographer, videographer and other vendors to create a seamless operation
  • Assist the bride and bridal party with dressing
  • Ensure that the ladies have their corsages and bouquets, etc., and assist with the pinning of boutonnieres
  • Deliver and arrange ceremony programs, escort cards, place cards, favors, reserved seating for the ceremony and handle any personal items
  • Coordinate your actual ceremony including line up of bridal party, and assisting with the bride’s dress
  • Coordinate your reception (grand entrance, first dance, toasts, cake cutting,etc.
  • Collect any personal items you may have brought at the conclusion of the reception.

1 comment:

  1. This is really great information! I'll be linking to this in a future Roundup if you don't mind.